Got a minute? If you're a busy manager, that's about all you have. That's why Carla Cross, management coach, speaker, and author, has created this blog just for you, with ready-to-use tips to master management through people.
Oct
12

The “S” Word that will Solve Your Time Management Problem

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Here’s the “s” word that will solve your time management problem. Well, I’m assuing that, if you’re in management, you have a time management problem, right? Here’s the word:

Systems.

Are your systems up to speed? On a scale of 1 to 10, ten being high, how would you rate your organization and your systems? Do you seem to be grabbing at papers right before your recruiting appointment? Do you find yourself sketching a training outline five minutes prior to the training start time? If so, youa��ll want to take some time to a�?systematizea�? yourself. Why?

Save time

Get more done

Lower your stress levels

Enjoy your job more

(See the end of this blog for a link to systems you need in place).

Why do Managers Need Systems?

Good agents today have systems for each process they manage. For example, an agent has a listing process system, which includes the materials, packages, and checklists to manage the process. With those systems, agents can not only the manage the process, they can delegate the right activities to their assistants.

Managers Dona��t Have Nearly the Systems Agents Have

Think about the systems, processes, and checklists you, as manager, recommend that your agent create to accomplish the critical tasks, or activities, in his business. Now, compare that with the tasks you, as manager, have to accomplish in your position as “people” manager. Work from the tasks to systems to manage these tasks. To prioritize the systems you want to develop, first:

1. List the tasks you do as manager. Now, list the parallel the tasks agents do.

An example: A critical task an agent does is to ;ead gemerate. Good agents have systematized that process intoA�lead generating andA�marketing plans, complete with specific tactics, dates, and budget. Managers must lead generate, too. TheyA�lead generateA�for agents.

Does your lead generating(recruiting) plan for agents resemble that of your best agent’s marketing plan? Is it as systematized? Does it have the materials, time frames, budgets, and delegations that good agents have in their plans? (That’s one of the main things we work on in my one-on-one coaching program for managers, Leadership Mastery coaching.

2. Prioritize your tasks as they relate to accomplishing your main objectives. What are the most important tasks you do as manager to assure your office makes a profit?

An example: If recruiting is very important to reaching your objective, how complete is your recruiting system? How organized is it? Who is involved with you in your recruiting plan? How well are you delegating the systems?

Your Job Description Comes First

Developing systems first requires that you’ve prioritized your job description. (Wait: Do you have a job description?) Then, you must either create or purchase systems to manage these processes. One reason managers haven’t systematized their work is that managers have few resources for systems organization. To actually systematize their work, they must create these systems from scratch. Given the myriad of activities managers must accomplish, that’s a daunting assignment. Instead, many managers stay in “crisis” management, which admittedly takes up a lot of the day, but doesn’t allow the manager to move ahead as a leader.

In contrast, agents have many resources for systems organization, both purchased and exchanged with other agents. First, there are many more agents than managers, and agents coming into the business each day. So, there is a larger market, and need, for agents’ systems. In addition, agents have led the way in organizing their businesses to delegate to assistants. It’s become ‘the thing’ to do.

Resource List of Needed Systems

Click here for a list of systems and processes you need to manage your business with grace and lower your stress level.

Want to know more about our Leadership Mastery coaching program? Click here for a complimentary consultation.

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