Got a minute? If you're a busy manager, that's about all you have. That's why Carla Cross, management coach, speaker, and author, has created this blog just for you, with ready-to-use tips to master management through people.
Feb
25

One Easy Way to Add Pizzazz to Your Next Office Meeting

By
Face it! Most office meetings are not well attended. In fact, they may be thought of as boring to the office’s agents! Here’s a method to put zip in that meeting and ‘up’ your attendance!

Here’s one easy way to add pizzazz to your next office meeting.

As owners and managers, you’re a meeting planner when it comes to your sales meetings. Interestingly, you have dozens of experts right in your midst that you can spotlight to bring insights and excitement to your next event. Yes, those are the great agents and leaders you work with. So, how can you use that expertise right? Hold a successful panel discussion.

But, too many panel discussions go off the tracks because of these five fatal mistakes. I’ve seen these mistakes and have developed a system and the experience as a facilitator to assure that your panel discussion goes spectacularly well.

(Note: At the end of this blog, be sure to grab my one-page panel discussion rules of the road, too. Use these to prepare your participants and create an event they’ll rave about).

The Five Fatal Mistakes–And How to avoid Them

  1. Too few or too many panelists

The Rule: No fewer than 3; no more than 6. Why? If someone doesn’t show up and you have scheduled only 3 people,   you won’t have a panel! And, if you have more than 5-6 people, you won’t have time to drill down with any of them.

  1. Too general a topic

Choose a topic that’s specific enough that you encourage real action steps and advice that the audience can take. Example: Not ‘How to sell Real Estate’ but “Best Marketing Ideas from the Experts’.

  1. Not getting the written bios/introductions from the panelists prior to the discussion

One of the facilitator’s jobs is to concisely introduce each panelist. Facilitators need a written introduction to do that properly. Don’t try to wing it! If you do, you may inadvertently make mistakes and a panelist may correct them in front of everyone!

  1. Not providing enough time for each panelist to talk.

You want a combination of panelist ‘lecturette’ (about 5-10 minutes each) and Q and A between the facilitator and panelists and the audience.

Note: The panel should last about one hour.

  1. Facilitator talks too much!

It’s not the facilitator’s show! It should shine a spotlight on the panelists.  Facilitators should prepare 5-10 questions in advance and share those questions with the panelists, so they know what to expect. You can also ask panelists what they want to be asked.

Avoiding these 5 fatal mistakes will assure you create an exceptional panel discussion, and reap accolades for your event.

Click here to grab my one-page panel discussion guide.

How can Carla help you with your presenters and instructors?  She applies the principles she learned as a performing musician to the stage to help presenters and trainers create great presentations, get enthusiastic audience participation, and reduce presentation  anxiety. See more at www.carlacross.com or contact her at carla@carlacross.com

Leave a Reply