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Got a minute? If you're a busy manager, that's about all you have. That's why Carla Cross, management coach, speaker, and author, has created this blog just for you, with ready-to-use tips to master management through people.
Sep
12

Have you Systematized Your Business?

By

graph going up sledgehammerHave you systematized your business? Or, are you drowning in paperwork and un-prioritized tasks? How’s your time management? Have you found yourself going to too many different directions? Do you have some significant time management challenges? In this world of lightning change, agents can struggle just to stay even–much less get ahead. The ability to organize these changes seems daunting. But, the need is greater than the risk. If we can’t manage the day-to-day business through systems, we’re caught forever in ‘crisis’ management. Here’s how to organize, systematize, and automate our jobs so we can manage change—rather than having change manage us.

Systems List for You:  Even though I have observed that few agents have systems, I’ve also observed it’s even more pronounced with managers! So, at the end of this blog, I’ve provided you a list of systems you should create or buy–and implement.

You as a System

I want you quit thinking of yourself as a creative individual, and, for a moment, consider that you can organize what you do just like software organizes tasks (well, almost!). In other words, you can systematize YOU, to some extent.

Choose or create systems—then harness technology. First, create your systems. Then, choose the technology to run those systems. You’ll spend less money and utilize your technological investments better if you’ve organized your business systematically first. Then, you’ll know exactly what systems you want to automate. (I’ve worked really hard to help your agents get systems. In Up and Running in Real Estate,  I’ve provided a Technology Planner, to help you prioritize their needs, plus 60 other checklists, processes and systems to make it easy for them to organize and implement).

Five Steps to Systematize Your Business

1. First, itemize the tasks you do each day.

2. Prioritize your tasks as they relate to accomplishing your main objectives. What are the most important tasks you do to assure you make money consistently? (Up and Running provides lots of guidance on prioritization for agents.)

3. Organize your high-priority tasks into systems–or purchase systems.

Should you create your own system, or buy one? Smart managers buy systems, if they’re available. An example is a recruiting follow-up system. Even though a manager could create a system, time spent on creation isn’t worth the price paid in ‘down sales time’ profitability. Don’t be a creator unless you just can’t find a good system.

4. Choose your technology to support the systems you already have in place. Let’s say you now how a manually-created recruiting follow-up system. You’ve decided who you will involve in the plan; you’ve decided which tasks you can delegate. Now, you’re ready to choose technology to automate your system. Because you know what you want this technology to accomplish, you can make a good choice. You can easily customize the software to meet your needs–because you already have a system in place.

5. Package your systems so you can promote your exceptional business organization to potential agents (you are showing them how you can help them with their biggest challenge–time management).

Start with just one series of tasks and get that systematized. Soon, you’ll be running your business much more like a business.

Systematize and Package for Managers Click here to get this list and start systematizing!

Help Your Agents Gain Systems, Skills, and Confidence the Easy Way

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It can take years to create just one checklist to keep yourself on track. And, in Up and Running in Real Estate, my new online training/coaching/business start-up plan, I’ve got 60+ for your agents! Why re-invent the wheel when you can take all the great information, processes, and systems included in Up and Running in Real Estate and help your agents hit the ground (or re-hit it) running!  25 short training videos, 60 processes/systems, and 25+ special resources for your agents to use, too. Only $249, and quantity discounts available, too. The coaching component makes it easy, too, for you to coach your agents to success. Why not get started today? Click here for more information.

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